Job Description (Roles and Responsibilities)
**_The British Embassy Manila is a large diplomatic mission delivering a dynamic and rapidly expanding programme of activity in support of the UK's objectives on prosperity, security and consular matters.
The Embassy is a modern, diverse and inclusive employer where everyone contributes to the Embassy's WORC Values of Wellbeing, Opportunity, Respect and Collaboration._**
**MAIN PURPOSE OF THE JOB**:
The Foreign, Commonwealth and Development Office (FCDO) has a Regional Finance, Human Resources, and Procurement hub based in Manila, overseeing 34 High Commissions, British Embassies and Consulates in 22 countries in the Asia Pacific region.
The HR hub is an integral part of the global HR team serving staff working in the overseas network for the UK Government.
The role of Regional HR Hub is to provide key HR services (recruitment, pay and reward, talent and performance management, HR enquiries, employee relations and learning & development through regional teams) to customers in the region and to provide a strategic and professional HR capability to support Regional Senior Leaders in delivery of business objectives.
The Regional Recruitment Officer will deliver recruitment campaigns for Country Based Staff working at British Embassies, High Commissions and Consulates located in the Asia Pacific Region.
The jobholder will ensure effective and efficient solutions by delivering quality and timely service within the framework of the regional recruitment process.
The role reports to the Recruitment Manager for the APAC region.
Manage full cycle recruitment campaigns for a wide range of positions in Asia Pacific, deliver professional services and outputs in line with agreed standards, SLAs, KPIs and the Foreign, Commonwealth and Development Office (FCDO) recruitment model.
Enforce the standardised process, while balancing the execution with a service-oriented perspective.
**Recruitment (80%)**
- Provide professional recruitment support and advice for hiring managers through all stages of the process.
- Partner with stakeholders to have a thorough understanding of recruitment needs and customisation required for a successful recruitment campaign.
- Provide guidance on FCDO's recruitment policy and share best practice across different countries in the APAC region.
- Meet agreed SLAs.
- Provide back up support for fellow recruitment officers.
- Vacancy approval:_
- Ensure correct approvals are in place for audit purposes.
- Arrange and conduct briefing calls with hiring managers and/or corporate services teams to align all details and expectations regarding the process and understand vacancy requirements.
- Discuss and commit with process timelines.
- Provide the necessary guidance and advice on the next steps to be taken.
- Campaign:_
- Draft the job advert based on information provided by the Hiring manager as well as checking information stated in the Recruiter's Guide, salary scales and/or in the Terms and Conditions of Service.
- Liaise with Post job advertisement on social media if necessary.
- Launch the campaign by advertising on FCDO Local Posts and other recruitment channels.
- Provide weekly updates to hiring managers and corporate services teams.
- CV Sifting:_
- Provide a shortlist within agreed SLA.
- Interview process:_
- Manage interview scheduling with the Hiring Manager.
- Provide guidance and support if any doubt arises regarding the interviewing process.
- Interview Outcomes:_
- Ensure the Summary Report is completed and submitted by the hiring manager.
- Give support to security clearance procedure as needed.
- Conduct professional references checks.
- Prepare Letter of Appointment and upon successful security clearance.
- Induction:_
- Conduct the initial stage of induction by sending Hiring Manager's Induction Pack.
- Fill in the "Prism Set Up form" template with all the necessary information about the position to send to HR Direct for Prism entry.
- Support new hire on boarding by sending a welcome message with useful information and mandatory e-learnings, as well as a regional induction pack.
**Administrative work (20%)**
- Manage mailboxes, shared folders and all recruitment tools in accordance to agreed record management guidelines, to ensure that records are kept accurate and capture critical information about the campaign.
- Ensure resilience within the team by keeping assigned post recruiter guides up-to-date.
- Regularly review and recommend improvements to recruitment processes, systems/tools and forms used to continually ensure that these remain efficient, add value and are relevant to the business needs.
- Collaborate with other HR hub strands on team activities and initiatives.
- Perform other related duties as required and assigned.
Essential qualifications, skills and experience
- Bachelor's Degree/ Diploma or equivalent
- At least 2 years relevant work experience in recruitment in a shared service or multinational o