MPHI is a Michigan-based and nationally engaged, non-profit public health institute. We are a team of teams, process and content experts, dedicated to building A world where tomorrow is healthier than today!
Title: Event Planner – Education and Training Team
$21.00 - $25.00 / Posted Thru 12-9-21
MPHI is a Federal Constractor, as such this position does currently fall under the Federal Vaccine Mandate
Location: Okemos, MI - Flexibility for Remote Working
Purpose: Under the supervision and direction of the supervisor, the Event Planner will have hands-on and client facing responsibility to coordinate the production of webinars, livestreams and virtual events. Once events return to in-person, this position will be coordinating conferences and/or training events. To be successful in this role you will need to be self-directed, creative, technically savvy, and driven to deliver exceptional events.
Duties and Responsibilities:
Schedules, sets agendas, leads, and gets consensus in meetings with clients.
Guides diverse committees through the steps needed to plan both in-person and virtual events (i.e. food and beverage, facility coordination, timeline, deliverables, event agenda structure, presenters, etc.).
Researches, sets up, troubleshoots, and executes event technology solutions used for virtual events.
Delivers events designed to engage and inspire clients and attendees.
Directs, assigns, and reviews work of other team members.
Coordinates the creation of training materials for assigned events (i.e. meeting agendas, packets, brochures, website updates, etc.)
Responsible for all event logistics including arrangements for conferences and training at meeting facilities, catering, speaker contracts and travel arrangement, and exhibitor logistics.
Compile and summarize evaluation results and assist with writing reports, manuals, articles, quarterly reports, work plans and other written materials.
Acquires all necessary information from presenters and planning committees to apply for Continuing Education credit and creates Continuing Education reference documents.
Actively works in collaboration with cross-functional teams to develop processes, conduct quality improvement measures and innovations to solve project systematic issues while providing meaningful input to leverage team’s talents and services.
Staffs regional trainings and conferences within the state of Michigan.
Act as a liaison with clients, vendors and funding agencies.
Assist with the design, development, and distribution of promotional and program materials.
Assist in budget development for training activities and monitor project budget spending specific to presenter costs, facility costs, and general training expenditures.
Negotiate price quotes with vendors to comply with budgetary guidelines for public health events.
Represent MPHI through presentations and exhibiting at local, state and national conference and training events within and outside of Michigan.
Maintain a positive, strong, credible, professional and interpersonal relationship with all parties relevant of MPHI projects and represent the best interest of MPHI at all times.
Other duties as assigned.
Qualifications/Requirements:
Education: Bachelor’s degree in relevant field is required or equivalent work experience. Certification in meeting planning, convention industry, (CMP, CSEP, GMP, DES, etc.) and/or Project Management (PMP, CAPM, SCRUM) is strongly preferred.
Experience: A minimum of three to five years of related and progressively more responsible work experience in event planning, education and training program development, or project management and communications within a team-based collaborative and highly productive environment. Specific experience of two years or more in continuing education administration is highly desired.
Important Skills and Characteristics: Candidate should exhibit MPHI’s Core Values through the following skills and characteristics:
Quality and Excellence
Must have strong organizational abilities; attention to detail; and time and project management skills in a fast pace environment with multiple milestones and deadlines.
Able to quickly learn new virtual programs or platforms needed to execute events.
Experience with negotiating prices and contracts with vendors.
Outstanding oral, written communication and editing skills.
Able to monitor and track project expenses.
Proficient in basic word processing, spreadsheets, and database systems.
Authentic Relationships
Strong customer focus and ability to portray patience when receiving and providing feedback and direction to clients.
Able to work collaboratively with individuals from diverse social, economic, and cultural backgrounds including health care service providers, university faculty, advisors, and colleagues.
Servant Leadership
Willingness to help others as a problem solver.
Demonstrates critical thinking and emotional intelligence skills.
Ability to lead projects with minimal supervision, while being self-motivated and self-directed.
Health Equity and Social Justice
Ability to review curriculum and provide presenter and content recommendations through a health equity lens.
Work Environment and Physical Requirements: Job may require moderate physical effort including lifting materials and equipment of <50# and involves viewing a CRT or VDT screen 25% to 75% of the time. Standard office environment with some flexibility for remote working. May require valid vehicle operator’s license where needed to perform duties of the position. High level of state travel.
RESPONSIBILITY FOR THE WORK OF OTHERS: Occasional leaders, lead some projects and serve as a team member on others.
IMPACT ON PROJECTS, SERVICES AND OPERATIONS: Competent performance in this position has a substantial impact on the integrity and professional reputation of MPHI clients in a timely manner, maintaining professional relationships, and enhancing the future potential for future contracts with clients.
REQUIRED COMMUNICATION
Contact Person/Group
Frequency
Purpose
Supervisor
Daily
Supervision, Project updates & progress, coordination, planning
Event Management Team
Daily
Project updates, coordination, planning
ECS Finance Team
Monthly
Project Monitoring, planning
Consultants
Weekly
Coordination, negotiation, monitoring
Clients/Funders
Weekly
Project updates, monitoring
“For purposes of employment standards, this classification is “Non-Exempt” from the overtime provisions of the Fair Labor Standards Act.”
MPHI works with you to promote health for everyone. Together, we will build a world where tomorrow is healthier than today!
MPHI is an EEO/AA employer that participates with e-verify.
