Job Description:
Summary of key responsibilities : Provision of support to the procurement processes Administrative support sourcing strategy Procurement filing management system The intern will undertake the following tasks: 1. Active involve in analyzing business proces and developing standard operational procedure
2. Provision of support to the procurement processes
Support to the procurement staff in preparation of procurement plans for the office and projects and their implementation monitoring. Support to the preparation documentation of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, bids or proposal evaluation Support to procurement staff in the preparation documentation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP). 3. Administrative support sourcing strategy
Support to the procurement unit in updating the rosters of suppliers and consultant. 4. Procurement filing management system
Provide admin support to procurement staff in managing procurement related letters Tracking and updated data on procurement e-sharing document Support to the procurement assistant in managing procurement files Outputs Effective Implementation of procurement processes in line with prevailing rules and regulations Effective administration support in sourcing system evidence with updated roster of supplier and consultant. Effective support in procurement letter administration Effective support in managing procurement files. Minimum Qualifications:
The following minimum qualifications are required: Enrolment in a graduate-level degree programme in business administration, or other related field. For those who have graduated , if selected must start the internship within one year of graduation. Knowledge of - or proven interest in the area of procurement, supply and logistic Proficiency in English . Fluency in Arabic, Chinese, Portuguese or Russian is an asset; Computer literate in standard software applications; Demonstrated keen interest in the work of the UN, and of UNDP in particular, and have a personal commitment to UNDP's Statement of Purpose and to the ideals of the UN Charter; Demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views An interest in global mobility; adaptability to varied physical and other environments; a desire to work with and gain the confidence and respect of people with different language, national and cultural backgrounds. Financial Issues Interns are not financially remunerated by UNDP. All costs connected with an intern's participation in the Programme must be borne by:
a) the nominating institution, related institution or government, which may provide the required financial assistance to its students;
b) the student, who will have to obtain financing for subsistence and make his/her own arrangements for travel (including to and from the office), visas, accommodation, etc.
General Issues Exceptionally be approved for a maximum total duration of 9 months, if the intern can demonstrate it will grant him/her an educational credit for a course
