CALL FOR EXPRESSIONS OF INTEREST INTERNAL/EXTERNAL TEMPORARY JOB OPENING
Reference Number: ITC/TJO/32/2020
Date of issuance: 11 May 2020
Deadline for Application: 24 May 2020 (midnight Geneva time)
Post Title and Level: G-5 Human Resources Assistant* (subject to local recruitment)
Organizational Unit: Division of Programme Support (DPS) / Human Resources (HR)Duty Station: Geneva, Switzerland
Duration: from early July for 4 months (maternity leave cover)For ITC purposes the definition of “local” shall be that at the time of application the applicant is
already residing (with the requisite permit) within a radius of 50 kms from the ITC offices on rue
Montbrillant, Geneva or within a 1h15min commuting distance by public transport or car. Applicants
not meeting this criterion will not be considered
ITC champions workforce diversity, inclusion and gender parity and considers all qualified women
and men equally, including those with disabilities, without discrimination or prejudice of any kind.
ITC also offers attractive flexible work arrangements to help promote a healthy work/life balance and
to allow all staff members to express and develop their talents fully.ORGANIZATIONAL SETTINGThe Human Resources Section (HR) has a transversal function in the organization and its aim is to ensure that
ITC has the right quality of Human Resources with the appropriate skills and competencies in order to achieve
its strategic and operational goals and to provide staff with a supportive, challenging and rewarding work
environment in order for them to fulfill their potential and maximize their contribution to the organization.
This position will be focused on processing Consultant contracts.
RESPONSIBILITIES
Under the direct supervision of a Human Resources Officer and the general guidance of the Chief, Human
Resources, the Human Resources Assistant will be responsible for the following duties:
(These duties are generic and may not be carried out by all Human Resources Assistants.)Administration of consultant contracts
? Processes request for the hiring of consultants in UMOJA
? Processes the payments of consultants in UMOJA
? Provides support and advice to managers om consultant contracts
Recruitment and placement
? Processes applications for vacancies, including preparing and maintaining case files for candidates,
ensuring and monitoring the transfer of files of candidates between offices, arranging for interviews, and
entering data on candidates into the automated roster.
? Assists in the filling of posts, including initiating and following-up on reference checks and academic
verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related
benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
? Assists in the evaluation and screening of applications of candidates for secretarial, clerical and related
categories positions.
? Maintains vacancy announcement files and tracks status of vacancy announcements.
? Coordinates with Executive Offices and selected candidates on travel arrangements, visa matters and
shipment of personal effects.
? Prepares agenda and provides relevant documentation required for recruitment related meetings.
? Prepares personnel actions.
? Advises staff on visa matters.
Staff development and career support training
? Assists in the organization and conduct of training courses and workshops.
? Provides logistics and administrative support to trainers.
Classification
? Assists in reviewing and processing requests for classification.
? Provides advice and answers general queries on classification procedures and processes.
General
? Provides general office support services; drafts and/or processes a variety of correspondence and other
communications.
? Sets up and maintains reference files/records (electronic and paper).
? Schedules appointments/meetings, monitors deadlines, etc.
? Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
? Maintains automated database containing HR related statistics and prepares periodic reports.
? Assists in the preparation of necessary documentation for distribution to various offices, departments and
overseas offices.
? Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment,
etc.).
? May provide guidance/training to less experienced staff.
? Performs other duties as required.ELIGIBILITY CRITERIA
EDUCATION: High school diploma or equivalent.
WORK EXPERIENCE: A minimum of five years of experience in human resources management, administrative
services or related area. Previous experience within the United Nations common system desirable.LANGUAGES: Advanced knowledge of English. A working knowledge of French or Spanish desirable.
Knowledge of another official United Nations language is an advantage.
REQUIRED KNOWLEDGE AND SKILLS:
Sound knowledge of the UN HR rules, regulations, policies and procedures.
High level of proficiency in the use of computerized HR programs, specifically, knowledge of ERP systems.
2DESIRABLE KNOWLEDGE AND SKILLS:
Knowledge of UN/ITC Human Resources rules and procedures, in particular for the administration of
consultants
Knowledge of UMOJA.
Critical Job-Specific Values & Competencies:
All staff members are expected to adhere to the ITC values and competencies, however, the ones
indicated below are particularly relevant for this position:
Values
Integrity
Professionalism
Respect for Diversity
Core Competencies
Communication
Teamwork
Planning & Organizing
Accountability
Creativity
Client Orientation
Commitment to continuous learning
Technological awarenessManagerial Competencies
Vision
Leadership
Empowering others
Managing performance
Building trust
Judgment/Decision Making
