Role: Project Coordinator (AWS - US Learning) Rank: Senior Associate
Shift: Night Shift
Location: McKinley West, Taguig City
The opportunity
The Senior Associate works in a team environment, delivering and managing the administrative needs of the US learning –Talent team part of EY’s Brand, Marketing and Communications function.The BE CE team provides end-to-end communications support and strategic leadership communications to Business Enablement functions.The individual will be part of an extended virtual team, working with people primarily in the US.They will manage a mixture of ongoing tasks, project based work, and one-off requests.
Overall Years of Experience:
5 to 6 years of work experience
At least a year of experience working in a team environment is preferred
At least 2 to 3 years of working as a Project Coordinator/Project Administrator
Your key responsibilities
Ongoing tasks
Manage stories - Daily News Alerts (DNAs) - in content management system
Newsletter/email support
GLMS support
BE Shared mailbox management – inbox and calendarIntranet site maintenance – SharePoint and CHS
Project management support for activities such as:
Webcasts
Events (mainly virtual - ThinkTanks, Skype meetings)
Intranet transition projects – CHS to SharePoint
Ad-hoc workThis will vary, but may include activities like:
Survey creation and data analysis
Scheduling video shoots
Setting up and managing toolkits
Liaison with Creative Services team for design support
Skills required to perform these tasks include:
Project management – including putting together and driving project plans and providing updates, including movements and changes
Monitoring BE shared mailboxes - responding/forwarding emails to appropriate person, following up that responses are sent, archiving
Creation of email and newsletter templates, error checking, distribution management, archiving (Outlook)
Maintaining GLMS lists and associated process documents
Managing select approval aspects of communications including stories, emails and documents. Following up on outstanding actions, flagging risks and concerns
Intranet site maintenance including updating pictures, elements of text, removing/fixing broken links
Obtaining intranet metrics and updating monthly template
Managing requests to join Yammer and SharePoint sites
Events (virtual eg ThinkTanks, Webcasts) – manage invitation process, capture questions, manage interactive elements (polling), create post event reports, send out Q&As for completion, collating feedback
Webcasts / events logistics - room bookings, IT support, fill out booking forms, provide replay information and links post event, update post event documentation, handling invoicing and payment for 3rd party vendors
Knowledge requirements:
The role requires someone who can manage a number of concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills.
Administration and organization
Enjoys problem solving
Able to prioritize effectively
Strong project management skills
Comfortable using IT database systems
Extremely organized and enjoys administration
Able to work in a team
Good understanding of the Microsoft office suite (PowerPoint, Word, Excel) and tools like MS Outlook, SharePoint and /Skype
Good ability to learn new software and technical skills
Interpersonal skills
Dependable and reliable
Excellent English written and oral communication skills
A strong team player who is comfortable working collaboratively with others
Must be able to work virtually, and independently
Able to be diplomatic when dealing with clients
Flexibility
Respond well to deadlines and work outside of normal hours when required
Comfortable working on a number of activities concurrently
Able to work in a rapidly changing environment and prioritize accordingly
Key attributes
Professional and diplomatic communicator
Quality focused and takes pride in paying attention to detail
Team player, confident, energetic and enthusiastic
Job Requirements:Supervision Responsibilities:
Operation/Process Management
People Management
Leadership skills
Cross-train peers where appropriate
Delivers high quality outputs and manages teams quality deliveryEducation:
Any graduate or Post graduate
Experience:
5 to 6 years of work experience
At least a year of experience working in a team environment handling/ managing teams is preferred
What we look forWe look for high performers, who consistently deliver quality work while continually looking for ways to improve. We want you to have a clear sense of personal and professional accountability, and know how to build relationships by doing the right thing. We look for people who demonstrate drive, vision and determination and are passionate about helping our clients achieve their goals.We want people who understand the challenges of working in a professional services environment, and are focused on achieving and delivering the best for our clients.What working at EY offersWe offer a competitive compensation & benefits package and different rewards program like travel opportunities, awards & recognitions, loyalty awards.EY is committed to doing its part in building a better working world, thus, the organization promotes continuous learning and development opportunities by providing in-house technical and supplemental training related to each role, as well as promoting developmental programs, such as mentoring activities, projects, and the like, which will aide in our employees’ succession planning and career advancement.Talk to anyone at EY and they’ll tell you what a rewarding place it is to work. As you collaborate with colleagues in our high-performing teams, you gain exposure to some of the most complex and stimulating situations in the business world.For us, it’s vital you share our goals — so we can work together to achieve success.About EYAs a global leader in assurance, tax, transaction and advisory services, we’re using the finance products, expertise and systems we’ve developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. And with a commitment to hiring and developing the most passionate people, we’ll make our ambition to be the best employer by 2020 a reality.If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.Join us in building a better working world.Apply now.
