Context and mission
Passerelles numériques Philippines (PNP) was created 11 years ago with students ranging from 150-200 each year supported by around 30 employees under the overall supervision of the PN Philippines country representative.
The Financial and Administrative team is responsible for sound financial and administrative processes, legal, purchase, maintenance, as well as keeping the Passerelles numériques Philippines accounts accurately.
Reporting to the Administration and Finance Manager of PN Philippines, the Finance Officer is in charge of all financial and administrative related matters.
Duties and Responsibilities
Financial Operations
Every task related to the cash movement with the cashiering and handling Petty Cash Fund and all other cash handled.
Ensure that all accounting transactions in the Petty Cash are all recorded and handled properly
Follow-up payments, cash advances, cash receivables, payables etc.
Perform monthly accounting Petty cash closing operations and related controls
Verify, allocate and post details of Petty Cash transactions at Petty Cash Book, journals or computer files from documents such as sales slips, invoices and receipts, acknowledgment receipts etc.
Check and reconcile accounts with the finance manager the monthly-end balances of the Petty Cash Fund and other cash like Cebu Safe
Help in booking all accounting entries in the organization’s software (QuickBooks)
Cooperate with the Admin and Finance Manager by performing any other accounting duties when asked to do so
Inventory and Administrative Management
Be able to update the Petty Cash files, supporting reports and justifications and make the necessary calculation on all transactions are well organized and correct
Encode and compile reports to show statistics
Prepares statement of account for students’ DTS allowances
Computation and preparation of transmittals for the processing of students’ DTS allowances
Monitor and collect the payments from partner companies and donations
Cooperate with the Admin and Finance Manager by performing any admin tasks or other duties when asked to do so
Skills and experience
EDUCATION
Bachelor’s degree in Business : Accounting, Business Administration, or equivalent
PROFESSIONAL EXPERIENCE
At least 2 years experience in an office administration role in a corporate or non-profit organization
SKILLS
Knowledge on QuickBooks online software is an advantage
Proficient in Microsoft Office : Excel, Word, Powerpoint and google tools
Willing to work in an NGO set-up
Very good organizational skills
Very good interpersonal and communication skills (both oral and written)
Strong work ethics
Able to adapt to a dynamic and multi-cultural environment
Can work with less supervision, with initiative, rigorous and can take up new challenges
LANGUAGES
Good English written and speaking skills is a plus
