Facilities CoordinatorCorporate Solutions (Integrated Facilities Management) - Region/CountryROLE AND RESPONSIBILITIESOVERALL ROLEThe Facilities Coordinator will assist the Facilities Manager/Assistant Facilities Manager withoperational activities in accounting and finance, maintenance and operations, vendor oversight,purchasing of material, equipment & supplies, occupancy services and helpdesk. The FacilitiesCoordinator is also required to provide administrative support to the team.MAJOR RESPONSIBILITIES Client/Stakeholder Management Provide superior customer service to meet on-site client's expectations Procurement & Vendor Management Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works) Assist in the procurement of vendors and services as required Finance Management Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner Ensure prompt and accurate management of purchase orders in JDE Health & Safety Management Conduct regular audits to ensure safety procedures on site are in place and working Assist in carrying out safety procedures when needed Site Operations Management Assist in the implementation of Industry Best Practice operations Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times Seek ways to constantly reduce costs and improve operational standards Maintain premises in neat and good working condition at all times Maintain duplicate office keys in good order Assist with receptionist coverage from time to time Provide FM support for meeting room bookings where required Coordinate with pantry staff to ensure that pantry and vending machine items are always in stock Risk Management Assist in the implementation and management of property risk management program Support the implementation and monitoring of disaster recovering and business continuity plans Follow established escalation procedures and incident reporting procedures Adhere to Jones Lang LaSalle's business conduct by ensuring compliance with the firm's guidelines, procedures and strategies Achieve Key Performance Indicators and Service Level Agreement targets CANDIDATE SPECIFICATION: KEY SELECTION CRITERIAIdeal Experience Prior experience in facilities, property management, hospitality or related field preferred Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous Critical Competencies for Success Firm First Mindset Able to cooperate and work well with others to meet targets Support the team effectively as and when needed Proven ability to commit to flawless execution while complying with firm's procedures and standards Client Focus & Relationship Management Able to interact with the general client staff & vendors with ease Ability to manage conflict and conflicting priorities Demonstrates ability to work with vendors to deliver efficient services Demonstrates proactive & professional approach to customer service Has a customer-oriented attitude Project Management & Organizational Skills Proven ability to manage multiple and complex operational matters on a daily basis Demonstrates ability to prioritize and manage the completion of projects in an efficient and timely manner Other Personal Characteristics Problem-solving skills - capacity to deal with ambiguity and solve complex problems effectively Ability to effectively deal with stressful situations Able to work independently Self-motivated; confident & energetic Flexible - able to adapt to rapidly changing situations Goal-oriented - able to focus on meeting all performance targets Strong communicator - good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener Exhibits honesty & trustworthiness KEY STAKEHOLDERSClient staffSpecialized vendor staffINDIRECT SUPPORTREPORTING TOTo be advisedJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading globalprovider of real estate and investment management services. We take our responsibility to protectthe personal information provided to us seriously. Generally the personal information we collectfrom you are for the purposes of processing in connection with JLL's recruitment process. Weendeavour to keep your personal information secure with appropriate level of security and keep foras long as we need it for legitimate business or legal reasons. We will then delete it safely andsecurely.For more information about how JLL processes your personal data, please view our Candidate PrivacyStatement .For additional details please see our career site pages for each country.For employees in the United States, please see a fully copy of our Equal Employment Opportunity andAffirmative Action policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with andproviding reasonable accommodations to individuals with disabilities. If you need a reasonableaccommodation because of a disability for any part of the employment process - including the onlineapplication and/or overall selection process - you may email us at ********** . Thisemail is only to request an accommodation. Please direct any other general recruiting inquiries toour Contact Us page ( I wantto work for JLL. This employer is a corporate member of myGwork, the business community for LGBTQ+ professionals, graduates, inclusive employers & anyone who believes in workplace equality.
