Facilities Administrator

Facilities Administrator

Diversify Offshore Staffing Solutions

Facilities Administrator

Details of the offer

The Facilities Administrator will provide a wide range of services such as administrative, human resources, or technical. This role will involve administration of the client’s response centre for reactive maintenance.


- Validation processing of new contractor/suppliers that perform maintenance and works, this includes performing legal compliance checks and forms, confirming vendor ABN and GST registered for tax purposes.
- Conducting OFAC compliance via the website portal for validation of any red flags / credentials for all suppliers, at the point of loading new contractor/suppliers into MRI and periodic checks (frequency of validation TBC).
- Assign contractor/suppliers to buildings, and the management of active suppliers used, this will include performing compliance checks on work cover documentation, public liability insurances and other compliance documents, including updating annual insurance renewals of the contractor/suppliers.
- Communicate efficiently with contractor/suppliers with requesting and updating documentation and various changes as required, including bank account details changes.
- Accurately assisting the Facility Administrator with Building Services Agreement.
- Generate as required reports on a weekly/monthly basis to assist in analysis of performance and adaption of Building service agreements and vendor work order completion.
- Escalate non-compliant items with the Facilities team where an item is
- Perform system management of the MRI critical documents and implementation of service agreements documentation in MRI with accurate dates, terms and conditions.
- Effectively manage user profiles ensuring correct access is granted from time to time with acquisition of new properties, assist the Facilitates team in communicating with internal and external stakeholders.
- General Data entry, for tracking of programs
- Sustainability tracking for Water, Energy and Gas consumptions throughout the Centuria Portfolio and generating reports as required to the various team members.
- Constructing as directed asset registers for all plant and equipment registered to various sites

Diversify OSS is an Australian owned company providing businesses with successful extended or offshore workforce solutions in the Philippines. The Philippines is a competitive labour market with high demand for skilled workers in most fields. In order to realise the full potential of your offshore operations you first need to stand out from the crowd and attract the highest quality potential staff.

Once you have selected the staff you want you then need to ensure that they stay happy, productive, engaged and with you for the longest possible time. Losing your staff because your provider doesn’t properly educate you about the cultural differences or because you staff don’t feel appreciated or part of a team will seriously undermine the effectiveness of your offshoring staffing strategy.

An offshore workforce in the Philippines is a valuable asset to your business and like any asset, it takes some careful planning, investment, attention and most importantly the selection of the right business partner to ensure it delivers.

At Diversify Intelligent Staffing Solutions we value our people. We understand that they are a major reason for our success and continued growth. We realise the importance of keeping our people happy, engaged and comfortable in what they do.

Our focus is on providing a workplace that promotes creativity, teamwork and collaboration. We are a fun, friendly and passionate organisation that takes great pride in the social atmosphere we promote within the workplace, our people work hard but they enjoy what they do and enjoy interacting with their colleagues.

Source: Bebee2


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