Executive Assistant | San Juan

Job Description:
The Executive Assistant is responsible for assisting the President of the company in the company management. She will be the representative of the President in his absence during meetings, and appointments; thus, she is responsible for creating a good image and impression of the president and the company to business partners and clients. This role will be vital in ensuring smooth business operations and business relationships. She will also provide office services by implementing administrative systems, procedures and policies, and monitor executive meetings, projects, and schedules.


DUTIES AND RESPONSIBILITIES


Represents the President by welcoming visitors, reviewing correspondences, arranging Company dinners and other corporate functions, answering questions and meeting request directed to the President. Gathering information and research as required by the President Arranges corporate travel and meetings by developing itineraries and agendas, scheduling corporate travels, booking other transportation, arranging lodging and meeting accommodations. Completes project and special assignments by establishing objectives, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving and making adjustments to plans. Maintaining personal networks and participating in professional organizations. Performs all other related duties that may be assigned from time to time. Minimum Qualifications:
EDUCATION:


Candidate must possess at least a Bachelor's / College Degree in Business Studies / Administration / Management, or its equivalent. EXPERIENCE


At least one (1) year of related work experience is required for this position. Preferably 1-4 years experienced employees specializing in Secretarial / Executive & Personal Assistants, or equivalent. SKILLS


Proficient in Microsoft Office (Word, Excel, PowerPoint). Excellent communication skills both oral and written, including the ability to prepare reports, proposals and procedures. Excellent organizational, presentation, and time management skills. Excellent people management skills. Strong analytical, planning, and problem-solving skills. Strong leadership and decision making skills. Tactful and discrete when dealing with people and confidential information. Ability to multitask. Ability to work with various departments and foster teamwork. Ability to work independently with minimal supervision. PERSONAL ATTRIBUTES


Female With pleasing personality. High attention to details. Assertive, flexible, and organized. Highly dependable and a fast learner. Level-headed. Emotionally stable. Can generate quality output even under stress and pressure. With sound work ethics. *** Salary depends on applicant job proficiency and experience.