Executive Assistant

**JOB DESCRIPTION**

**DUTIES & RESPONSIBILITIES**
1.
Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
2.
Manage weekly schedule of the President and VP.
3.
Prepare all signing duties for President and VP.
4.
Filing and retrieving corporate records, documents, and reports
5.
Attend meetings and keep minutes
6.
Receive and screen phone calls and redirect them when appropriate
8.
Make travel arrangements for executives
9.
Handle confidential documents ensuring they remain secure
10.
Prepare invoices or financial statements and provide assistance in bookkeeping
11.
Maintain electronic and paper records ensuring information is organized and easily accessible
12.
Assist and support new store opening
13.
Assigned to manage True Blue Coffee Machine
14.
Set-up monthly Morning Assembly
15.
Conduct research and prepare presentations or reports as assigned

**MINIMUM REQUIREMENTS**
1.
Proven experience as executive assistant/secretary or similar administrative role
2.
Computer literate
3.
In depth knowledge of office management and basic accounting procedures preferably.
4.
Familiarity with basic research methods and reporting techniques
5.
Excellent organizational and time-management skills and multitasking abilities.
6.
Outstanding communication and negotiation abilities
7.
Integrity and confidentiality
8.
Degree in business administration or relative field
9.
Possess diligence and competence.
**Salary**: From Php15,000.00 per month

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Ermita, Manila: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant: 1 year (preferred)

**Language**:

- English (preferred)