Company Description Robert Bosch Inc. (Philippines) has diversified businesses in Power Tools, Automotive Aftermarket, Automotive Original Equipment, Building Technologies, Thermotechnology, and Drive and Control Technology (Bosch Rexroth). Additionally, the company’s Packaging Technology and Home Appliances businesses are represented through appointed local agents. In 2017, Bosch generated sales of USD 51 million (45 million euros) in the Philippines. Bosch continues to build its nationwide network as a socially responsible provider of innovative and beneficial technologies to the Philippines
Job Description
EXECUTIVE ASSISTANT
A. Secretarial Support
- Ensures smooth flow/ coordination of calendar/ appointments (daily schedule and domestic and foreign trips).
- Prepares and timely submits reports (e.g. Quarterly Reports of Management; expense reports, absence reports, granted and received gratuities reports and etc.) to the management and regional headquarters from the divisions.
- Transcribes and distributes all minutes of meetings and open points list.
- Coordinates and keeps minutes of meeting of RBPH and BSSI annual board meeting.
- Prepares travel folder and other travel requirements of General Manager.
- Handles/ screens phone calls, sorts, handles and monitors all correspondences and documents.
- Custodian of confidential pre-signed documents (checks, bank application forms, fund transfer forms and etc.,) and monitors their releases.
B. In-Charge of International and Domestic Travel Matters
- Takes care of all travel booking requirements of executives and employees and company-sponsored trips for clients.
- Coordinates travel insurance policies, renewal, and application with HR and GM of RBPH and BSSI.
- Secures business trips visas and other requirements whenever required.
- Submits monthly reports to Travel Management of all domestic and international trips of employees & company-sponsored trips for clients.
- Assists Head of the Department and Regional Office with reconfirmations/ charges in their final bookings, needed travel-related advice (MICE), etc., whenever requested.
C. In Charge of all VIP Visits and events in PH (Group of Executives, and other Very Important Person, Partners / Guests)
D. In-Charge of Hotel Accreditation in PH
- Supports on travel management to gather data for the yearly tendering hotels.
- Secures corporate rates for provincial hotels with no access to RFQ system and provides timely update to Travel Management.
E. Internal Events Planning
- Coordinates with Fun Committee to plan, organize and executive internal events for employees (team building, annual dinner, workshops and etc.).
- Conduct ocular inspections to propose venues to make sure the safety and quality of the event execution.
F. Mitigating Control
- Provides timely checking of IT-Roles/Authorized users for General Management Department.
- Monitors and submits timely report to comply to AIM Central Detective Control requirements for audit.
G. Role tasks and duties may subject to change as required by the company.
PROJECT MANAGEMENT OFFICER
- Assists the Office of Executive (OFE)/ Business Development (BUD) regional office by providing reports and other required data and administrative report
- Supports Bosch divisions with data and information on Philippines and other required market research analyses
- In-charge of documentations and makes follow-up on action items on other initiatives of GM and other divisions.
- Prepares all presentations of Managing Director (MD), OPL during EXECOM and Regional Organizations (RO) Meeting.
- Role tasks and duties may subject to change as required by the company.
Additional Information
***Kindly attach your resume in your application. Only shortlisted candidates will be contacted.
