Executive Assistant

Job Description:
DAY SHIFT | WEEKENDS OFF Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information. Financial management of bills, payments, liquidations, cash position and investment reports using Quickbooks Prepares and manages correspondence, reports, and documents Takes, types and distributes minutes of meetings Maintains schedules and calendars Arranges and confirms appointments Organizes internal and external events Handles incoming emails, mail and other material Maintains document management systems Collates information Communicates verbally and in writing to answer inquiries and provide information Liaison with internal and external contacts Undertakes related and other tasks as may be assigned from time to time Read, analyze, organize, and report incoming memos (e-mails, scheduled meetings/appointments). Prepare agendas and make arrangements for committee, board, and other meetings. Manage and maintain Executives' schedules. Compile, transcribe, and distribute minutes of meetings. File and retrieve corporate documents, records, and reports. Supervise and train other clerical staff. Make travel arrangements for the Executive/s. Meet with individuals, company initiatives and meetings on behalf of the Executive. He/she will act as the Executives' second brain. Minimum Qualifications:
Candidate must possess at least a Bachelor's/College Degree in Business Studies/Administration/Management, Finance/Accountancy/Banking or equivalent. At least 1 Year(s) of working experience in the related field is required for this position. Required Skill(s): computer knowledge and literacy with spreadsheets and word processing; proficient verbal and written communication skills; planning and organizing skills; time management skills; keen attention to details; confidentiality; interpersonal skills; customer service orientation; with initiative and reliable; stress tolerance Preferably 1-4 Yrs Experienced Employee specialized in Secretarial/Executive & Personal Assistant or equivalent.