Executive Assistant

Job Description:
Key Responsibilities Administrative Work Administrative support for Chief Operating officer Receives/ screens incoming calls and visitors, determines which are priority matters, and alerts the heads accordingly. Facilitate composition of memos and letters for both internal and external use. Prepares agenda, collects materials for meetings, takes minutes and keeps records of proceedings. Distributes minutes of meetings to assignees as instructed by facilitator. Compiles and maintains business records, statistical information, and reports. Establishes and maintains various filing and record management systems. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel Other Administrative Work Contacting candidates to arrange interviews and exam schedule Coordinating interviews with assigned interviewer Following up on the interview process status Update applicant record Organizes and keep all documents, routing of requests and other forms Performs other functions as assigned by superior. Minimum Qualifications:
Strong organization and coordination skills Good communication and multi-tasking skills Can work with minimum supervision Must be resourceful and able to work with different internal customers Experience not required but will be an advantage