Job Summary
We are seeking a highly organized and detail-oriented
Administrative & Bookkeeping Assistant
to support our daily business operations. This role combines administrative support with basic bookkeeping responsibilities, including maintaining financial records, processing invoices, managing documentation, and assisting with day-to-day office tasks. The ideal candidate is proactive, dependable, and capable of managing multiple priorities while maintaining a high level of accuracy and professionalism.
Key Responsibilities
Provide day-to-day administrative support to ensure smooth office operations.
Maintain and organize digital and physical files, records, and company documents.
Prepare, process, and maintain invoices, receipts, and financial records.
Assist with Accounts Payable (AP) and Accounts Receivable (AR) tasks.
Record financial transactions and maintain accurate bookkeeping records.
Reconcile bank statements and identify discrepancies.
Update spreadsheets, reports, and company databases.
Schedule meetings, coordinate calendars, and manage correspondence.
Respond to emails and communicate professionally with clients, vendors, and internal teams.
Assist with data entry, report preparation, and other administrative duties as assigned.
Qualifications (Required)
Associate's or Bachelor's degree in Accounting, Business Administration, Finance, or a related field.
Previous experience in administrative support, bookkeeping, or office administration.
Background in bookkeeping or basic accounting principles.
Proficiency in Microsoft Excel and Google Workspace.
Experience with bookkeeping or accounting software (e.g., QuickBooks) is preferred.
Strong attention to detail and excellent organizational skills.
Excellent written and verbal English communication skills.
Ability to manage multiple tasks, prioritize workload, and meet deadlines.
High level of accuracy, integrity, and confidentiality when handling financial information.
Ability to work independently with minimal supervision.
Experience: <1 Yr Exp
