Administrative Assistant

Administrative Assistant
Company:

Chevron Corporation


Administrative Assistant

Details of the offer

Provides administrative or office support to nonexecutive employees, departments or functions.
High Level Job Description / Scope:
Executive Support- performs the following duties for and on behalf of the Business Unit (BU) Head such as:
Manages organization of BU Head s calendar to ensure proper alignment with scheduled activities and meetings

Secures and handles confidential information

Plans, organizes and implements activities such as BU townhalls, diversity activities, job fairs, focus group discussions and other activities involving MSSC

Assists in planning, organizing and documenting the itineraries of business visitors.

Workplace Support Management such as:
Manages logistic requirements (food, venue, transportation, registration, itinerary, etc.) for Business Units (BU) /

Employee Network Group (ENG) activities such as meetings, trainings, team bondings business continuity and other BU-related activities

Coordinates and facilitates major MSSC events such as townhalls and Employee Network Group (ENG) activities

Processes requests for workplace supplies such as headsets, laptop bags, webcams, whiteboards, privacy filters and others thru the use of procurement card (Pcard) and ensure proper liquidation of expenses.

Process recognition and awards (R&A) thru ordering and distribution of R&A gift items.

Performs role of Time Administrator for the supported teams, which includes infotype maintenance, report generation, answering queries, work schedule maintenance and others.

Procurement Support such as:
Coordinates with vendors on behalf of the BU for their operational requirements. This includes sourcing, contracting, & ordering activities of non-CBRES & in-scope Procurement to Payment (P2P) materials & services

Ensures invoices submitted by vendors meet to MSSC tax substantiation requirements before being processed for payment

Resolves payment and invoice discrepancies with vendors and Asia Pacific Accounts Payable (i.e. incorrect VAT computation)

Assists in contract management such as securing signatures and notarizations.

Travel Support Services such as:
Processes travel documents and embassy requirements of employees and visitors (i.e. letter of invitation for VISA applications)

Acts as Single Point of Contact (SPOC) of CBRES Global Travel Security in MSSC. This includes visitor and employee travel tracking management.

Required Qualifications:
Bachelor's Degree in business or any related courses

At least 2 years of work experience as an Administrative or Executive Assistant

Excellent English communication skills

Strong customer orientation

Proficient with Microsoft Office Applications

Keen attention to detail and highly organized

Strong financial acumen

Ability to interface effectively with all levels of a diverse workforce

Ability to plan, balance and multi-task job responsibilities based on business need; approach work proactively to maintain a high level of accomplishment

Ability to meet deadlines while producing high quality work; ability to anticipate needs and follow through to completion

Chevron participates in E-Verify in certain locations as required by law.
Chevron Corporation is one of the world's leading integrated energy companies. Through its subsidiaries that conduct business worldwide, the company is involved in virtually every facet of the energy industry. Chevron explores for, produces and transports crude oil and natural gas; refines, markets and distributes transportation fuels and lubricants; manufactures and sells petrochemicals and additives; generates power; and develops and deploys technologies that enhance business value in every aspect of the company's operations. Chevron is based in San Ramon, Calif. More information about Chevron is available at www.chevron.com.
Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.


Source: Jora


Area:

  • Auditor - Accounting - Finances / Tax Accountant

Requirements

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