Admin Assistant

Job Description
?Process requisition of office and equipment. ?Attend to visitors & walk-in inquiries and direct person(s) to the appropriate personnel. ?Receive, communicate and file incoming letters/documents.
?Assist in conducting the quarterly sales performance review and analysis. ?Assist in monitoring and tracking lease contracts due to end or expire or to be renewed or terminate. ?Assist in monitoring and tracking business permit and licenses, fire and comprehensive general liability insurance policy and fire extinguisher expiration date.
?Process business permit from barangay, municipality to BIR Registration. ?Responsible in entertaining/accommodating opportunities for business development. ?Responsible in writing Business Letter and Correspondence.
?Coordinates lease-operations requirements to secure efficiency and compliance before, during and end of operations. ?Coordinates with concerned departments within the company and Lessor regarding lease, operations and administrative matters. ?Assist for the preparation and distribution of administrative reports.
?Maintain systematic recording, monitoring and safekeeping of lease-operations related documents. ?Update, file and maintain various records to remain updated and easily accesible. ?Encode Delivery Receipts from Production which includes Lot Codes, Expiration Date, Warehouse where delivered, Date of Delivery and who received the delivered stocks.
?Encode Delivery Receipts from Warehouse which includes Lot Codes, Expiration Date, Outlet where delivered, Date of Delivery and who received the delivered stocks. ?Encode Product Return and Pull-out Forms. ?Encode quantity sold per day to check any short or over in inventory count which includes investigation of any found discrepancies.
?Answer phone call and take messages or redirect calls to appropriate colleagues. ?Performs all other tasks /responsibilities that may be assigned by the Immediate Supervisor from time to time