The Accounts payable specialist is responsible for processing of supplier invoices and payments a multi-national company.
Essential Functions Supplier invoices – this includes matching invoices to purchase orders, coding to the appropriate GL accounts and entering the invoices in the accounting system Payments – payment of supplier invoices and employee cash expense claims using electronic bank software Maintaining Accounts Payable sub-ledger - matching payments to invoices and ensure the ledger is kept clean and up to date Resolution of supplier and employee queries relating to invoices and expense claims Reconciliation of vendors per the accounting system to statements received. Ensuring all duties are performed in accordance with company’s policies and procedures, example; adequate documentation and document retention. May participate in special projects such as process improvements and implementation, and integrating accounting for acquired entities Other ad hoc duties and general administrative support as required Minimum Qualifications:
1-3 years’ experience in an Accounts Payable or finance role in a similar industry or shared services center environment Knowledge of large general ledger software applications and online procurement and expense reporting systems. S4 HANA and Concur a plus. Advanced Proficiency in MS Office Suite (especially Outlook) required Excellent communication skills, both verbal and written Commitment to providing excellent customer service Attention to detail and accurate, timely and diligent performance of all duties Flexibility, and ability to effectively and efficiently prioritize workload to meet strict deadlines for monthly, quarterly and year end reporting Team player, positive and flexible attitude Must be willing to handle night shift schedule PERFORMANCE MEASUREMENT
AP inbox/inquiries within 24 to 48-hour turn around globally Maintain/monitor AP aging for past due accounts Maintain a standard payment run schedule Minimum of 400 invoices processed per month or minimum 1500 expense reports audited per month