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The Senior Specialist, Intercompany Accounts Payable is a subject matter expert responsible for the accounts payable processes of medium to big/more complex sites in scope of the Intercompany Center of Excellence team in compliance with appropriate internal controls, related Sarbanes Oxley policy and Emerson Company Policies and Procedures.
The role also requires performing end to end accounts payable tasks such as invoice processing, issue resolution, reports and reconciliation, internal/external audit support and intercompany netting payments selection. He/She also conducts refresher training based on assigned sites, provides input in the creation of functional training for the team, provide guidance to junior specialists as needed and identifies process improvements within the team.
Duty 1: Issue/Exception Items Resolution
Exception Items Resolution
• Researches, investigates and gather information to clear disputed invoices
• Coordinate with buyers/vendors to educate proper handling of disputes identified.
• Follow up and chase Buyers, BU Approvers per Delegation of Authority, Site Finance, Suppliers, to accept and approve variances analyzed; issue credit note, or debit note to correct the discrepancies. (Validates developed system/tool)
• Analyzes and evaluates progress of measures, provides recommendations, and escalates disputed items to the next level of support
• Matches off aged unvouchered purchase orders as instructed by the counterparts
• Compare unvouchered report vs ledger and investigate/resolve discrepancies
• Provides recommendation for their go- or no-go decision to pay the invoice/ issue a credit note/debit note
• Troubleshoot and resolves disputes encountered on invoice and recommends adjusting entries to resolve.
• Proposes adjusting entry for posting
• Monitors waiting for goods receipt of invoices received
• Provides Internal Control Inputs and progress of items highlighted/raised
• Performs impact analysis; Implements approved recommendation on impact analysis results
• Evaluates and decides which request goes to backlog for follow-up or for zero-off approval
• Analyze, verify, and evaluate escalations to assists colleagues in answering general escalations from peers
Invoice Deletion/ Release of on Hold items
• Analyze sources of discrepancies and provides resolutions
• Coordinates issues with intercompany vendors and buyers
• Coordinate with buyers/vendors to educate proper handling of disputes identified
• Decides and approves whether an exception item can be released and/or voided
• Analyze and recommends ways to reduce errors
Duty 2: Report and Reconciliation
Accounts Payable Reports
• Prepares Exception Items reports (Logged/Debit Balances/AP Supervisor Items)/GRNI or Unvouched reports/AP Open Items that relates to Intercompany and send to counterparts
• Analyze sources of discrepancies and resolves Quick Invoices rejected invoices
• Troubleshoot and fix minor problems related to hold issues with the system. Such as minor issues, typo errors, simple coding errors, etc
• Prepares status reports of unprocessed invoices after processing cut-off
• Records and submits periodic and/or quarterly transaction records, log sheets and/or trackers.
AP to GL Reconciliation
• Download data from system tool
• Clears the dashboard, analyzes and resolves differences between subledger and ledger
Goods in Transit Preparation/Intercompany Reporting
• Prepares Goods in Transit journal entries
• Reconciles intercompany SOA vs ledger. Analyze balances and calculate inventoriable and non-inventoriable items and recommend appropriate entries to post
• Resolves intercompany imbalances, prepare and propose journal adjustments to fix
• Sends balance confirmation to intercompany vendors
Intercompany Statement Reconciliation
• Reconciles statement balances vs ledger, requests copies of missing invoices, provides invoice status and settles reconciling items with Accounts Receivable team
Accounts Payable Revaluation (JDE sites)
• Identify discrepancies on revaluation and propose adjustments.
• Reviews and analyzes requirements and approvals needed. Provides recommendations
Duty 3: Intercompany Netting Selection
Accounts Payable Netting
• Performs intercompany netting selection from batch creation to upload
• Checks completeness of payment batch selected.
• Sends remittance advices to intercompany vendors
• Enters additional netting transfers as instructed by Accounts Receivable team
• Investigates and corrects intercompany netting adjustments as identified by Accounts Receivable team
Duty 4: Training and Development
• Leads a team in handling process improvement initiatives using problem-solving methodologies.
• Assists in creating a training plan for new hires.
• Regularly conducts refresher trainings for the site handled.
• Provides work instructions and guidance to the processing team.
• Ensures process documents and work instructions are up to date.
Duty 5: Audit
• Prepares and provides supporting documents for audit requirements
• Provide basic support (perform background check, audit trail of transactions, entries, coordination with other point of contacts, etc.) on issues such as user contact & issue communication trail.
Duty 6: Training and Development
• Regularly conducts refresher trainings for the site handled
• Provides work instructions and guidance to the processing team
• Ensures process documents and work instructions are up to date
The job requires extended working hours and accountability for an accurate and timely submission of deliverables which may fall on weekends or Philippine holidays.
Education:Bachelor’s Degree in Accountancy or any Accounting related degree
Job Related Experience:
At least 5 years related working experience in Intercompany Accounts Payable, 3 years of which in reconciliation and analysis
•Practical knowledge of Enterprise Resource Planning applications (Oracle, JD Edwards, SAP and any other accounting software)
• Proficient in MS Office Applications (MS Word, Excel, Powerpoint preferably with Sharepoint and outlook background)
• Working knowledge of Generally Accepted Accounting Principles and Financial Accounting Standard Board regulation
•Good communication skills (written and verbal)
• Detail oriented
• Analytical Skills
• Problem solving skills
• Organizing skills
• Time/work management
• Strong interpersonal skills
• Proactive and innovative approach to problem solving
• Team Player