Accounts Payable Officer

DUTIES AND RESPONSIBILITIES:
Checking and Audit Petty cash of Meycauayan Plant, Bacoor Plant, Pampanga Plant and Head Office before recording to SAP; for trucking Petty cash after checking, update monitoring of Monthly Expenses for deliveries and tally Charges to Logistics Drivers & Helpers in excel before preparing AP Invoice in SAP.
Checking of received receipts from the Suppliers (e.g. Sales Invoice, SOA, Billing Statement or DR) before preparing AP Invoice in SAP.
Prepare Request for Payment - all due dates for Supplier, Rush Payments and Reimbursements including Special Project – submitted every Wednesday to Finance Manager.
Checking of weekly payroll for Installer every Tuesday before preparing AP Invoice in SAP and submit to Operations Supervisor after for Final Checking; Monitoring Installation cost that doesn’t have NOC and no AP Invoice too.
Check and Audit Reimbursement coming from Employees before preparing AP Invoice in SAP.
Gather and prepare reports for every MANCOM.
Records all Metalink expenses in SAP including Payment to Utilities, Miscellaneous expenses, Website expenses, and other related expenses for the Company given by the TPM with proper GL Accounts to be used.
Online entry form for BIR Monthly payments dues.
Clean-up AP Aging of Accounts in SAP & API Reconciliation (cents only)
Records Shipping & Trucking Expenses monthly both in excel and SAP.
Preparing Purchase Order (PO), Outgoing Payment Voucher (OPV), Releasing of Checks and Reimbursements shared by AP Staff 1.
Update AP Process, Change Notice Form and other ISO requirements needed.
Responsible for the preparation of Budget templates per Department.
Assists GSD Officer in Petty cash for both Metalink & Modernbrands for disbursements & recording every time she’s on leave.
Analyzes the flow of Expenses vs. allotted budget; Monitoring and submit monthly expenses per Department to the Dep’t Head.
Responsible for all transactions between Broker and the Company for the upcoming Shipments.
Can conduct trainings related to their department.
Other tasks given or instructed by my Superior & TPM.QUALIFICATIONS:

Graduate of a bachelor degree of Accountancy, Business Administration, or equivalent
At least (3) years of work experience in general accounting procedures
Knowledgeable in Microsoft Office such as Word and Excel
Knowledge in SAP or any relevant accounting software is an advantage
Willing to multitask, work under pressure and with minimal supervision
Willing to work in Quezon City